Broadmoor Residents' Association

The Broadmoor Residents' Association Inc. is a Louisiana nonprofit corporation, domiciled at Baton Rouge, operating in accordance with Articles of Incorporation which are filed and recorded in the Office of the Secretary of State of the State of Louisiana.

Article I. Name and Address

A. The name of this organization is The Broadmoor Residents’ Association, Inc.

B. The registered address is Post Office Box 15312, Baton Rouge, LA 70895

Article II. Objectives

A. To unite the residents of single-family detached housing in the betterment of the area in the city of Baton Rouge, Louisiana, bounded by Airline Highway, Florida Boulevard, Sharp Road and Old Hammond Highway, hereafter referred to as Broadmoor, with the intent of promoting the general welfare and prosperity of the area.

B. To maintain the existing A-1 single-family residential zoning of Broadmoor.

C. To gather, receive and disseminate information helpful to Broadmoor residents.

D. To foster the improvement off-premises parks, playgrounds, and other property in Broadmoor.

E. To assist in matters pertaining to the welfare and advancement of the Broadmoor community which a nonprofit corporation is permitted to do under the laws of Louisiana and the ordinances of the city of Baton Rouge.

Article III. Membership

A. The Association's membership shall consist of the residents in Broadmoor who have paid Association dues. Each member household shall have one vote and equal privileges.

B. Affiliated membership in the Association may be granted to persons, businesses and other organizations who support the objectives of the Association. Affiliated members do not have voting privileges.

C. Dues are set by the board of directors, apply for the twelve-month period January 1 to December 31, and may be paid any time during the calendar year.

Article IV. Board of Directors

A. The affairs of the Association shall be governed by a board of directors. Directors must be members of the Association and serve a two-year term beginning on January 1. The number of directors shall be not less than twelve nor more than thirty; and to the extent feasible shall represent the various sections of Broadmoor. Terms of office shall be staggered to create a board composed approximately equally of directors serving the first year of a two year term and those serving the second year.

B. Election to the board shall be at the annual October meeting of the Association. The president shall assemble a slate of nominees prior to the October meeting and will open the floor for additional nominations. Members of the board who will complete the second year of their term in December may stand for reelection to a consecutive two-year term. Candidates for new or reelected membership on the board shall be elected by a majority vote of the Association members present. There is no term limit for service on the board.

C. Board members may resign at any time by providing written notice to the secretary. Unexcused absence of a board member from three consecutive board meetings shall constitute resignation from the board. Any officer may excuse an absence and will so announce at the meeting missed by the board member.

D. If the number of directors drops below twelve, the president shall nominate a sufficient number to restore the number to twelve. The president may also nominate candidates at any time up to the limit of thirty. All such candidates will be elected by a majority of the directors present during the board meeting at which their names are presented and will become members immediately. Regardless of the month in which such members are elected, they will be deemed to be in the first year of a two-year term.

Article V. Officers

A. The officers of the Association shall be: president, vice president/president elect, secretary and a treasurer. Officers shall be elected by a majority vote of the current board members present at the annual October meeting of the Association. If there are more than two candidates for an office, election will be by plurality vote. Candidates for office must be members of the board. The term of office shall be for the calendar year following the year of election.

B. The current vice president shall normally become president the following year.

C. Notwithstanding paragraph B:

    1. The current president may be elected to serve a consecutive term.

    2. Any other member of the board may be elected to the office of president.

    Both actions require the concurrence of the current vice president.

D. There is no limit on the number of times a person may serve as an officer.

E. An officer may resign office and remain on the board by providing written notice to the board. Unexcused absence from three consecutive board meetings shall constitute resignation from office and from the board. The president or vice president may excuse an absence of an officer and will so announce at the meeting missed by the officer.

F. A vacancy in the office of president shall be filled by the vice president. Vacancies in other offices will be filled by election at the board meeting at which the vacancy is announced. The president will provide the name(s) of nominee(s) and will open the floor for additional nominations. Election shall be by a majority vote of the board members present or, if there are more than two candidates, by a plurality vote.

Article VI. Management

A. The board of directors shall manage the affairs of the Association in conformity with the provisions of the Articles of Incorporation and by-laws. It shall outline and direct the duties and activities of the officers of the Association, determine the amount of the annual Association dues and approve the annual budget.

B. The president shall have general supervision of the affairs of the Association. The president shall preside at meetings of the Association and shall be ex-officio member of all committees. The president shall publicly represent the Association and sign correspondence issued in the name of the Association.

C. The vice president shall discharge the duties of the president in the event of his/her absence and shall perform other duties assigned by the president or the board.

D. The secretary shall keep a record of the transactions of the Association, issue notices and announcements, record the minutes of board meetings, keep a record of attendance of board members at board meetings and notify the president of unexcused absences, and perform other duties assigned by the president or the board. The secretary shall be the custodian of the Association charter, by-laws and records. The secretary shall maintain minutes and other records on file for a period of three years, including the current year, or as directed by the board.

E. The treasurer shall receive monies due the Association and deposit them in the name of the Association in a depository as directed by the board. The treasurer shall draw checks on the Association's depository as required to cover obligations incurred by the Association. Checks in the amount of $400.00 or less shall be signed by the treasurer. Checks for an amount exceeding $400.00 shall be signed by the treasurer and one other officer.

In the absence of the treasurer, any officer shall sign checks in the amount of $400.00 or less and any two officers shall sign checks exceeding $400.00.

The treasurer will report, in writing, on the financial status of the Association at each meeting of the board and perform other duties assigned by the president or the board. An audit of the Association's financial accounts and treasurer's procedures shall be performed by the Executive Committee in January. The treasurer shall maintain financial records on file for a period of three years, including the current year, or as directed by the board.

Article VII. Committees and Appointments

A. The Association officers plus the immediate past president shall comprise the Executive Committee. This committee shall handle items of business requiring prompt action between regular meetings of the board. Such action must be reported by the president at the next meeting of the board and are subject to ratification by the board

B. The president shall appoint the chairperson of the following standing committees to serve during the president's tenure in office:

    1. Beautification: The Beautification Committee shall be responsible for developing and implementing programs to maintain and enhance the natural beauty of Broadmoor.

    2. Communications: The Communications Committee shall issue newsletters to residents, affiliates and other interested parties on a schedule directed by the board The committee will maintain a web page and the Association telephone. The committee will also receive and disseminate information as directed by the president or the board.

    3. Community Relations: The Community Relations Committee shall develop programs to foster goodwill among Broadmoor residents. It will also investigate neighborhood complaints and concerns and recommend appropriate actions to the board. The committee will notify residents whose property are the source of complaints and coordinate with appropriate City-Parish officials to attempt to correct problems.

    4. Membership: The Membership Committee shall develop and implement plans to increase paid Association membership.

    5. Safety and Security: The Safety and Security Committee shall coordinate the activities of the security patrol, provide a monthly report to the board, and implement other programs directed by the board.

    6. Zoning and Restrictions: The Zoning and Restrictions Committee shall maintain a file of current pertinent zoning ordinances. It shall review all proposed zoning changes and changes in restrictions in Broadmoor and recommend appropriate action to the board. The committee shall also seek enforcement of deed restrictions and zoning ordinances.

    C. From time to time the president may appoint other committees. Examples include Long Range Planning, Nominating and By-Laws.

    D. The president shall also appoint a parliamentarian, and representatives to the Federation of Civic Associations, the Florida Blvd. East Merchants Association, and other organizations as directed by the Board.

Article VIII. Meetings and Quorums

A. There shall be an annual meeting of the Association on the third Monday in October, or any other date in October designated by the board, for the express purpose of electing board members and officers for the following year. Notice of the meeting shall be mailed to Broadmoor residents at least ten days prior to the meeting. Residents must have paid their dues for the current year in order to vote for directors.

B. Meetings of the board will normally be held on the third Monday of each month. Board meetings will be publicized at least twenty four hours in advance by posting signs in Broadmoor. All board meetings are open to all Broadmoor residents. The president, with the concurrence of the Executive Committee, may cancel a board meeting.

C. A special meeting of the board may be called by the president or by petition of seven members of the board, provided at least forty eight hours notice is provided to all board members. The rule of a quorum (section D) applies to special meetings.

D. A minimum of twenty Association members attending the October meeting shall constitute a quorum for the election of board members. One third of the directors, but not less than seven, shall constitute a quorum for the transaction of business at a normal board meeting.

Article IX. Removal

A board member or officer may be removed from office for cause by a three-fourths vote of members of the board

Article X. Amendments

Amendments to the by-laws must be submitted in writing one board meeting in advance of the meeting at which a vote on the amendments is to be taken. The by-laws may be amended by a majority vote of the board members present.

Article XI. Parliamentary Procedures

Roberts Rules of Order shall govern matters of parliamentary procedure at all meetings.

Article XII. Conflicts

Any article or amendment to these by-laws in conflict with the Articles of Incorporation of the Broadmoor Residents' Association shall be void.